Running Lease a/c Charges

The function of the Lease a/c Charges process is to raise the standing charges / payments for the leases in a selected period.
As part of the process a trial report can be generated to review what charges are going to be raised.

Processors

Lease Account Charges

Mandatory Prerequisites

Prior to running the Lease Account Charges Process, refer to the following Topics:

Accounting Periods (flagged as Current and Open for the Division) - Maintaining Accounting Periods

Lease - Maintaining Leases
Lease Charges - Maintaining Leases: Charge Tab

Screenshot and Field Descriptions

Charge (Year / Period): this is the Accounting Period to run the Lease a/c Charges process for. Only Lease Charges with a Next date falling in or prior to this Accounting Period will be selected.

Transaction (Date / Year / Period): this is the Date and Accounting Period values that the transaction will be assigned when created from the charge.

Division: this is the division to run the Lease a/c Charges process for. It will default to the division that the user is logged onto.

Charge Selection (Select All): this is a short cut option to select all types of charges.

Lease a/c: this is a selection filter option for the type of Lease.

Due Date: this is a selection filter option for the Due Date option assigned to the charge.

Charge Stored: this is a selection filter option for the Charge Stored option assigned to the charge.

Charges table: this is populated with the Lease a/c Charges records ready for processing when the Application tool-bar push button: Select is clicked.

How Do I : Run the Lease a/c Charges process

If a Lease a/c Charges report is already held in the system (from a previous run) the Application tool-bar push button: X Report will appear. Click the button to reset the pending report so a new Charges process can be run.

At the Charge (Year / Period) field enter the Accounting Period to process the Lease a/c Charges for.
The Transaction (Date / Year / Period) values will default to the Accounting Period selected in the Charge field. Change these values if the transactions need to be created in a different accounting period.
Change the default value in the Division field if required.
Select your preferred Charge Selection options. Choose Select All to select all the options available. Alternatively, place a tick in the appropriate tick boxes. If unsure start with Select All.
Click the Application tool-bar push button: Select to populate the Charges table.
If required, filter the Charges table for specific charge lines to process. Refer to How Do I : Create a Filter on a Grid to see how to do this.
Click the Application tool-bar push button: Trial to generate a Trial report for analysis and review.
Click the Application tool-bar push button: Reports and select Lease a/c Charges to open the saved Trial Lease a/c Charges report.
If something needs to be changed discard the report by clicking the Application tool-bar push button: X Report, then repeat the Select and Trial stage after the changes have been made.
If nothing needs to be changed, click the Application tool-bar push button: Final to finalise the charges and create the transactions.
Click the Application tool-bar push button: Reports and select Lease a/c Charges to open the saved Final Lease a/c Charges report.

The Lease a/c Charges report is only temporary. It will be overwritten when the next Charges process is run.